Negotiable Junior Administrative Assistant Cape Town

Junior Administrative Assistant

DUTIES AND RESPONSIBILITIES
- Administration of stock movement within Pastel system
- Transfer of stock between warehouses for outsourcing purposes
- Process of in-house packaging, bulk orders and hand-stock job cards
- Administration of Eastern Cape or Western Cape customer orders.
- Process all customer orders received via B2B into Pastel
- Issue picking slips to respective warehouse for picking.
- Match picking slips to invoices once confirmed by warehouse.
- Ensure that all processed invoices are complete and accurate in terms of customer details, product description, quantities, prices,
lot numbers & discounts (if applicable)
- Report “out of stocks” to Dispatch Manager
- Ensure that all goods leaving premises is accompanied by a valid tax invoice.
- Process of returns, claims and credits for all warehouses.
- Monthly reconciliation of stores to check sales and stock flow and reordering to stock levels.
- Perform receptionist functions
- Answer incoming telephone calls, screen and direct calls to appropriate personnel or department.
- Take and deliver messages when personnel unavailable.
- Provide relevant information about company products to callers.
- Monitor visitor access and maintain security awareness
- Tidy and maintain the reception area.
- Welcome on-site visitors, determine nature of business and announce visitors to appropriate personnel.
- Provide administrative support to team
-Assist team members when necessary.
-Assist with financial year end stock-take.
- Must have sound knowledge of pastel evolution.
- Must reside close to Lansdowne area.
- Some debtors and creditors knowledge would be an advantage.
- This mandate is not exhaustive and will be updated as things move along.

email - ghouwa@spicemecca.co.za

(no calls will be entertained, and only shortlisted candidates will be contacted)

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