Negotiable Receptionist Midrand

Reception Duties:
• Greet and welcome visitors with professionalism and warmth.
• Answer, screen, and direct phone calls to the appropriate personnel. Ensure messages are recorded for all personnel and delivered timeously.
• Manage all social media platforms for the company
• Schedule all appointments for clients and ensure that reminders are sent to clients and confirmations of appointments are in place
• Cash requisition and basic bookkeeping must be done daily.
• Manage the reception area to ensure it is clean, organized, and presentable always.
• Ensure that all clients complete the necessary documentation when visiting the spa and it is filed accordingly.
• Ensure that the company’s security policy is adhered to
• Handle incoming and outgoing mail, packages, and deliveries.
• Managing and documenting all customer complaints

Administrative Support:
• Provide general administrative assistance to various departments as needed.
• Maintain and update company records, databases, and filing systems.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare vouchers where necessary for clients
• Assist in the preparation of reports, presentations, and correspondence.
• Order and manage office supplies and inventory.
• Ensure that a monthly report of all office expenses including any expense slips is submitted to management for approval
• Ensure all inventory captured is up to date and an updated report is provided to management monthly or when requested.

Operational Support:
• Ensure office equipment is properly maintained and serviced.
• Liaise with service providers, and building management as needed.
• Assist in onboarding new employees by preparing workstations and arranging necessary materials.
• Coordinate travel arrangements and accommodations for staff and management, if required and when requested
• Keep the work area clean and organized to maintain a safe and efficient working environment.
• Assist with setting up for any special occasions for clients that take place at the spa.
• Any other duties requested by management

Requirements & Qualifications:
Matric
Office Administration
Microsoft Office Word, Excel, Power point, Outlook
Social Media Marketing Training
2 to 3 year experience in the a similar position
High attention to detail
Follow out instructions and processes
Good Communication Skills & must be presentable
Excellent organisational and time management skills
Problem solving skills
Ability to work independently and handle confidential information with discretion
Basic Accounting
Computer Literate

To apply for this job please use the following link:
www.jobmail.co.za/jobs/administration-pa-secretary/switchboard-reception/midrand/receptionist-id-7185652

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